Payroll Time Calculator
Fill in your daily hours for the week — the calculator sums everything, applies the FLSA 40-hour overtime rule, and shows your gross weekly pay. Print-ready for timesheet submission.
How to use this calculator
- Enter your hourly rate.
- For each day worked, fill in clock-in, clock-out (both in 24-hour decimal: 9 = 9:00 AM, 17.5 = 5:30 PM), and any unpaid break in minutes.
- Leave days you didn't work blank (zeros are fine).
- The summary shows total hours, the FLSA breakdown (40 regular + anything over as overtime at 1.5×), and your gross pay before taxes.
- Use Print / Save PDF to file a clean weekly timesheet, or Copy my link to send the scenario to a manager.
How the math works
The 40-hour threshold is the federal FLSA rule (29 U.S.C. §207). California also has daily overtime (anything over 8 hrs in a single day pays 1.5×, over 12 pays 2×) — this calculator uses the federal model only.
Tips
- FLSA defines "workweek" as 7 consecutive 24-hour periods. Your employer picks the start, but it can't shift week-to-week. Most use Sunday-to-Saturday.
- Overtime can't be averaged across weeks. Working 50 hrs one week and 30 the next doesn't average to 40 — the first week generates 10 OT hrs that must be paid.
- Salaried-nonexempt employees still get overtime. Misclassification is one of the most common wage violations. If you're salaried but earn under the federal exemption threshold (~$58k in 2024), you may be entitled to OT.
- Bonuses can change the regular rate. Non-discretionary bonuses (production, attendance, safety) are supposed to be included in the "regular rate" for overtime — meaning your OT rate goes up. Many payroll systems get this wrong.
- Print the timesheet weekly. Even if your employer has a digital system, a physical record protects you in disputes — and most employees never request their own time records until something goes wrong.
Frequently asked questions
How does this differ from the simple time card calculator?
The time card calculator handles ONE day. This payroll-time calculator handles a full 7-day week, applies the FLSA 40-hour overtime threshold, and gives you a weekly gross-pay summary. Use this one when you need to add up multiple shifts and see overtime broken out.
Are taxes included?
No. Gross pay only — federal/state/FICA aren't applied here. To see your take-home, plug the gross weekly result into your state's paycheck calculator on this site, using "weekly" as the pay frequency.
How do I enter overnight shifts?
Split the shift at midnight. A 10 PM to 6 AM shift becomes two entries: (1) the first day with clock-in 22, clock-out 24; (2) the next day with clock-in 0, clock-out 6. Add the lunch break to whichever day it falls in.
Does this support biweekly pay periods?
Not directly — this is a single-workweek calculator (FLSA's required overtime unit). For a biweekly view, run this twice (week 1, week 2) and add. Overtime can't be averaged across the two weeks — each week's hours are calculated separately.
Why is overtime calculated weekly instead of biweekly?
FLSA requires it. The federal 40-hour threshold is per workweek, not per pay period. Your employer can pay every two weeks, but they still owe overtime on any week where you exceeded 40 hours — even if the other week was light.